Applicants who submit an initial licensure application to the department for a profession that requires background screening pursuant to s. 456.0135, Florida Statutes, must submit fingerprints electronically through a service provider approved by the Florida Department of Law Enforcement (FDLE) and who is photo capable and is in compliance with the requirements of Florida's Care Provider Background Screening Clearinghouse pursuant to s. 435.04(1)(e), Florida Statutes.
The purpose of the clearinghouse is to provide a single data source for background screening results of persons required to be screened by law for employment in positions that provide services to children, the elderly, and disabled individuals. The clearinghouse allows the results of criminal history checks to be shared among specified agencies when a person has applied to volunteer, be employed, be licensed, or enter into a contract that requires a state and national fingerprint-based criminal history check. (s. 435.12, Florida Statutes)
The screened professions listed below require background screening at initial licensure and/or renewal of licensure. Fingerprints are required to be submitted to the Florida Department of Law Enforcement electronically. Applicants/licensees are responsible for the screening costs and should be aware that fees vary by service provider. Each of these professions work in various health settings and provide services to Florida's health consumers.
Certified Nursing Assistant by Examination
Statutory Authorization: 400.215
Certified Nursing Assistant by Reciprocity
Statutory Authorization: 400.215
Licensed Practical Nurse by Examination
Statutory Authorization: 464.008(1)(b)
Licensed Practical Nurse by Endorsement
Statutory Authorization: 464.009(4)
Registered Nurse by Examination
Statutory Authorization: 464.008(1)(b)
Registered Nurse by Endorsement
Statutory Authorization: 464.009(4)
Orthotists, Prosthetists, Pedorthists, Orthotic Fitters, Orthotic Fitter Assistants, O&P Resident
Statutory Authorization: 468.803(2)(a)
Statutory Authorization: 465.022
Exceptions to Screening Requirement: If corporation has more than $100 million of business taxable assets in Florida
Prescription Department Manager
Statutory Authorization: 465.022
Exceptions to Screening Requirement: If fingerprints are on file with the Agency for Health Care Administration
The following professions are not subject to criminal background screening at initial and/or renewal of licensure unless applying for initial licensure as the spouse of an active member of the Armed Forces of the United States, pursuant to s. 456.024, F.S. Applicants applying for licensure under s. s. 456.024, F.S., must undergo a Level II, fingerprint-based background check.
• Anesthesiologist Assistant
• Athletic Training (Background screening will be required for Athletic Trainers applying on or after July 1, 2016)
• Clinical Laboratory Personnel
• Clinical Nurse Specialist
• Clinical Social Work, Marriage and Family Therapy and Mental Health Counseling
• Dentistry/Dental Laboratory
• Electrolysis/Electrolysis Facility
• Emergency Medical Technician
• Hearing Aid Specialist Respiratory Care
• Medical Physicist
• Nursing Home Administrator
• Occupational Therapy
• Office Surgery Registration
• Opticianry/Optician Establishment
• Pain Management Clinic
• Physical Therapy
• Physician Assistant
• Radiological Technician
• School Psychology
• Speech-Language Pathology & Audiology
Please see the DOH Livescan Service Provider List to submit your fingerprints to the Department. Please ensure that the Originating Agency Identification (ORI) number is provided to the Livescan service provider when you submit your fingerprints. If you do not provide an ORI number or if you provide an incorrect ORI number to the service provider, the board office will not receive your fingerprint results. The applicant or licensee is fully responsible for selecting the service provider and ensuring submission of the prints to the Department.
A: Please refer to the list of Screened and Non-Screened professions on this site, under the Screening Requirements tab.
A: The Department of Health accepts fingerprints electronically submitted through a service provider approved by the Florida Department of Law Enforcement (FDLE) and who is photo capable and is in compliance with the requirements of Florida's Care Provider Background Screening Clearinghouse pursuant to s. 435.04(1)(e), Florida Statutes. You can view the service provider options and contact information on this site under Livescan Service Providers.
A: a) All applicants will be required to bring two (2) forms of identification to the electronic fingerprinting site on the day of fingerprinting. One of the two types of identification must bear your picture and signature such as a driver's license, state identification card or passport.
b) If you are an applicant seeking a license for any profession regulated by the Department of Health which requires a criminal background search as a condition of licensure, you must provide accurate demographic information at the time your fingerprints are taken, including your Social Security number. If you do not have a social security number, please be sure to provide your profession’s ORI number and other demographic information.
c) You must provide the correct ORI number. If you apply online, there is a form that you can print out that will have your ORI number prepopulated. In the paper application, you can locate your ORI number in the instructions.
d) In addition to compliance with the Florida Department of Law Enforcement transmission requirements, the Livescan Service Providers will need the following information in order for the Department to receive the results appropriately. Failure to submit this information may result in the Department's inability to obtain screening results:
• Full Name
• Address (the individual’s address is needed for the Agency to make contact if necessary)
• Social Security Number (or Tax ID Number. Section 435.04(1)(e), Florida Statutes)
• Date of Birth
• Hair Color
• Eye Color
• Place of Birth
• Employer Name
• Employer Address
• Screening ORI Number
A: If you apply online, there is a form that you must print out that will have your ORI number prepopulated. In the paper application, you can locate your ORI number in the instructions. A complete list of ORI numbers can also be found on this site under Screened Professions on the Screening Requirements tab.
A: Obtain your receipt showing payment date, TCN (Transaction Control Number), TCR (Transaction Control Reference Number) and other pertinent information in case you need to go back to them for assistance.
A: 24 to 72 hours
Please Note: It is not possible to expedite the process.
A: The total fee charged by each service provider varies. Please contact them to obtain this information. You can view the service provider options and contact information on the Livescan Service Provider List.
A: Livescan device is a term for the scanners used to directly capture fingerprints through a scanning function. Persons being screened place their hands directly on the scanner for reading—their fingerprints are rolled across a glass plate. Fingerprint scanning using a Livescan device provides faster results and generally costs less than hard card scanning as there is less handling involved. Livescan capture also produces a better quality print, so there is a lower rejection rate of illegible prints (no ink smudging, etc.) and will reduce the overall application processing time. Hard card scanning is a method of submitting a traditional fingerprint card where finger prints are "rolled" in ink onto an FBI fingerprint card. Cards are then converted to "electronic" by using a machine that scans the cards. There is typically a fee associated with "rolling the prints" as a high degree of skill is required to achieve the necessary quality.
A: Please refer to the list of FDLE approved and Clearinghouse compliant Livescan Service Providers located on this site under the Livescan Service Provider tab. You can search for your local sheriff’s office on that list. If it is listed there, then it is a photo-capable facility. If you choose to use your local sheriff’s office, please be aware that payment must be processed through the Civilian Applicant Payment System (CAPS) by credit card within 30 days of being printed. Applicants will not have the option of paying at the sheriff's office. CAPS payment can be completed at https://caps.fdle.state.fl.us/caps/app/start
A: Yes. Out of state and out of country applicants are still required by the FDLE and the FBI to submit their prints electronically. Unless the Livescan Service Provider has registered their equipment located outside the state of Florida with the FDLE, applicant results will not be transmitted to Florida and we will not receive the results. You will need to contact a Livescan Service Provider who can assist out of state applicants with submitting their prints electronically. This typically involves applicants utilizing the fingerprint hard card process and submitting them to a designated contact that can then transfer the fingerprint hard cards into electronic fingerprint submissions. You can find Livescan Service Providers who have indicated that they service out of state applicants on this site under the Livescan Service Providers tab, by clicking on the map.
A: There are several reasons you might receive a deficiency letter. Some of the common reasons and associated actions you should take include:
a) Your fingerprints were not received prior to the letter being mailed. In this case you will need to contact your Livescan Service Provider to determine if they have submitted the prints to FDLE for processing.
b) You did not get fingerprinted by a FDLE approved and Clearinghouse compliant Livescan service provider or vendor. Check the list on this website under the Livescan Service Provider tab to see if your service provider is on it. If not, you will need to choose another provider from this list.
c) Your fingerprints were not accepted by the Clearinghouse because of missing information, such as the required photograph taken at the time of fingerprinting or other important information. If this is the case, you will need to contact the Agency for Health Care Administration at BGScreen@ahca.myflorida.com or the Florida Department of Law Enforcement at ApplicantChecks@fdle.state.fl.us to determine the exact cause for the delay and how you should proceed.
A: If it is determined by the Federal Bureau of Investigation (FBI) that your prints were not legible, the department will send you a letter asking you to return to the same service provider who did your initial prints and schedule a re-roll of your prints.
You will be required to bring the department's notification letter with you as information such as the TCN (Transaction Control Number) and TCR (Transaction Control Reference) must be identified and used at the time of the resubmission. After your first rejection, you have 180 days to get them redone without being charged the FBI fee. After this time, you will be responsible for any costs associated with the re-roll of your fingerprints.
A: You can do it either way. The application is valid for one year after submission. If you get your fingerprints done by a FDLE approved and Clearinghouse compliant Livescan service provider or vendor, and your prints are entered into the Clearinghouse as is required, then your prints will be retained for five years. If you choose to submit your application before your fingerprints, there is a possibility that you will receive a deficiency letter since they cannot process the application without the results, which could cause delay.
A: The Clearinghouse, where the Department of Health views your background information, will NOT process a screening without a social security number. If a screening is submitted without a SSN, it will delay the processing time dramatically and you will need to provide a copy of your driver’s license and SSN card to the Agency for Healthcare Administration (AHCA) to move forward.
Please note: If you are an applicant located outside of the U.S., you will need to contact a Livescan Service Provider who has the capability to convert a traditional (hard card) into an electronic fingerprint card. To obtain an electronic copy of the fingerprint hard card, please contact your professions' board office.
A: The Department of Health does not regulate Livescan Service Providers. As an applicant, you have the choice to select any provider on the Livescan Service Provider list and will be fully responsible for following up with your provider to ensure that they timely submit your prints, electronically to the Florida Department of Law Enforcement. We suggest that you ask the service provider for a receipt showing payment date, TCN, TCR and other pertinent information in case you need to go back to them for assistance.
A: If the result of the background report shows arrests and offenses, or incomplete dispositions, you will receive a notice from your profession’s Board office requesting additional information. Depending on the types and seriousness of the offenses, your file may go before the Board for further review. If the Board denies your file, you will receive an official Intent to Deny Order and will have right of appeal.
A: We can only view previous results if they were submitted by a FDLE approved and Clearinghouse compliant Livescan Service Provider and entered into the Clearinghouse within the last five years by one of the specified agencies defined in s. 435.02(5), Florida Statutes. If these conditions apply and your previous screening meets the current screening standards required by the Department of Health, then it is possible that you may not need to submit a new background check.
A: If you failed to disclose a criminal conviction on your application for licensure, you will be required to submit all supporting documentation pertaining to the conviction. You will also be required to appear before your profession’s Board at the next available meeting.
A: Your license may be disciplined for failure to report the offense and for being convicted or having adjudication withheld for a crime relating to the practice.
The implementation of the clearinghouse has directly impacted the business process and requirements for Livescan Vendor Service Providers who provide services to employees and providers of the clearinghouse. Specifically, Livescan service locations must have the ability to communicate electronically with the state agency accepting screening results from the Florida Department of Law Enforcement (FDLE) and provide a photograph of the applicant taken at the time the fingerprints are submitted. (s. 435.04(1)(e) and s. 435.12(2)(a)(5), Florida Statutes)
If you are a Livescan Service Provider approved by FDLE and your location is not already a photo capable and clearinghouse compliant Livescan location, but you wish to continue providing services to employees and providers of the clearinghouse, please visit the Agency for Health Care Administration (AHCA) Clearinghouse Livescan Vendor website to learn more about the options available to you. If you are a clearinghouse compliant Livescan Services Provider but your information is either incorrect or not included in the list below, please contact your Livescan Vendor to have your information updated in the clearinghouse. For clearinghouse support please contact AHCA at (850) 412-4503 or email BGScreen@ahca.myflorida.com.
To find a Clearinghouse Livescan Vendor in your area, please click on your region using the map below. The map provides contact information of Clearinghouse LiveScan Service Providers. Some providers may not offer screening to the general public, so contact the vendor before visiting their service location.
|Mailing Address:||Florida Department of Health
Division of Medical Quality Assurance
Bureau of Operations - Background Screening Section
4052 Bald Cypress Way
Tallahassee, Florida 32399-3260
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